Meaning and Definition

  • Presentation means to present thoughts and ideas on specific topic effectively.
  • It also means the ability to engage the audience (listener) effectively.
  • All the required information should be presented in proper format.
  • A presentations is a formal talk addressed to one or more people and presents ideas or information in a clear and structured way.
  • Many years ago the traditional way to give a presentation was to use a simple prepared talk or blackboard
  • Gradually, the blackboard was replaced by the overhead projector.
  • Now power point (or equivalent) presentations have become the standard.

▪ 4 P’s of Presentations

  • Any Presentations requires a lot of planning and preparation. The given 4P’s show steps of preparation
  1. Purpose
  2. Plan
  3. Prepare
  4. Present

1. Purpose

  • Before Preparing the Presentation, you should ask following question:
  • Why I am making this presentation?
  • What are my objectives (goals)?
  • Who is my audience (listener)?
  • Keeping this in mind we have to make the presentation. Your general purpose can be divided into:
  • Informing — to provide required information, the purpose is to inform.
  • Persuading — to convince
  • Entertaining — Including presentation with puzzles, riddles, videos related to presentation.

2. Plan

  • Preparing and delivering is a major part of presentations. Firstly sit and write what you want present and how you want to present. While planning the presentations keep the important factors in mind. Occasions, audience, purpose, structure and material.
  • While keeping in mind also consider faculties, time, context and conduct.
  • Dividing content into logical order, categories and supporting material.
  • Determine the level of knowledge of the target audience.
  • Choose a subject that will appeal to the intended audience.
  • Choose a title that is short and information.

3. Prepare

  • Collect all relevant information (based on the extent of your knowledge, your objectives and the need of your audience)
  • Arrange it logically and sequentially.
  • Think of suitable punch lines for the opening and closing sections. (look for some quotation, poetical lines, anecdote etc.)
  • Prepare your visuals (illustrate your points with the help of visuals and words)
  • Check the weight age of given to each section. (Check the priorities of your arguments as per its importance in overall given time)
  • Time your presentation (Remember that the actual presentation always take more time than we expected, so margin your time limits

4. Present

  • This is the last part of your presentation.
  • Ensure clear visibility.
  • Use some ice-breaking techniques in your presentation.
  • Inform the audience about your goal or objective of presentation.
  • When possible, relate your topic to other fields.
  • Finish the talk before 10 minutes so that you have enough time to answer the question.
  • Arrange points logically and sequentially.
  • Do not get confused.
  • While using a over head projector face the audience while talking.
  • Maintain proper eye- contact and use proper body language.
  • At the end, thank the organizers, supporting staff and very importantly the audience.

Tips for effective presentation:

  • Mentally and physically preparation of the presenter
  • Collect material from a variety of source
  • Arrange points logically and sequentially
  • Do not get confused
  • You are not supposed to know everything
  • At the conclusion: Always prepare Channelize you fear Interact with your audience

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